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Nevada Employee Action and Timekeeping System
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State of Nevada Announces
An Open Competitive Recruitment for:
LEGAL OFFICE MANAGER
APPROXIMATE ANNUAL SALARY -  $47,188.80 to  $69,739.20  PAY GRADE: 33
For more information on benefit and retirement programs, please see the sections below.
In order to receive consideration, applicants must indicate their availability for any work type, travel, and location requirements listed.
JOB INFORMATION
Work Type: A Permanent, full time vacancy
Department: Indigent Defense Services
Division: Public Defender
Location: Carson, Minden, Gardnerville, Genoa
Job Class Code: 02.154
RECRUITMENT INFORMATION
Announcement Number: 41728
Open to all qualified persons.
Posted 01/22/2021
Close Date: 02/05/2021
Recruiter:
   ANA MARIA ORNELLAS
   Phone: (775)684-0151
   Email: aornellas@admin.nv.gov
Applications accepted for another Expired
The Position
Legal Secretaries perform specialized secretarial duties for attorneys, administrative law judges, and/or hearings/appeals officers including preparing legal documents and correspondence; calendaring; maintaining records; and providing assistance on routine problems and inquiries which are not of a legal nature.
Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives.
This is a Legal Office Manager position with the Department of Indigent Defense located in Carson City. This position serves under the direct supervision of the Nevada State Public Defender and is responsible for all services of a legal office. The duties include managing support staff, perform budget account maintenance activities include AP and AR, budget preparation and monitoring; develop office procedures as needed; purchase office supplies and equipment. Position also supports supervisory attorneys in the office. An onsite test will be conducted regarding knowledge of legal document formatting, budget management forms, and general office management knowledge. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.***

To Qualify:
In order to be qualified, you must meet the following requirements:
Education and Experience (Minimum Qualifications)
    Graduation from high school or equivalent education and five years of clerical experience, three of which were performing progressively responsible legal secretarial work and one year of which included supervision of legal secretarial staff; OR one year of experience as a Supervising Legal Secretary in Nevada State service; OR an equivalent combination of education and experience as described above.
Special Notes
    An Associate of Science degree with a legal secretarial emphasis is equivalent to one year of legal secretarial trainee experience.
    Completion of a legal secretarial diploma program from an accredited business college is equivalent to one year of legal secretarial trainee experience.
The Examination
If there are five or fewer qualified applicants, the exam will consist of an application evaluation. (This statement does not apply for Until Recruitment Needs are Satisfied (URS) announcements).
LEGAL OFFICE MANAGER
The exam will consist of a rating of training and experience weighted 100%. It is essential that applications include extensively detailed information with time frames regarding education and experience. Your score will be based on the information provided in your application and your responses to the questions asked below. If there are several parts to a question, answer each part separately. Along with each answer, identify the position(s) and/or training (as described in your application) where you gained the background asked for in the question. Absence of experience/training asked for in a question is not necessarily disqualifying. Failure to answer the questions will result in a score based solely on the application.

NOTE: In order to receive credit, any experience indicated in your responses must be reflected in your employment history where gained.

Those applicants deemed amongst the most qualified will be contacted directly by the hiring agency for interview.


1) Describe your experience, including the number of years, in office management.
2) Describe your experience, including the number of years, with purchasing and inventory maintenance of office supplies and equipment.
3) Describe your experience, including the number of years, with policy and procedure development, accounts maintenance and recordkeeping systems, such as ProLaw, Time Matters, E-Filing, and Excel spreadsheets.
4) Describe your experience, including the number of years, supervising legal secretarial staff.
5) Describe your experience, including the number of years, reviewing and formatting legal documents.
The following additional questions are part of this Recruitment
1) Please describe your experience in accounts maintenance, including auditing and budgeting, payroll and pay clerk duties.
2) Please describe your experience in computer spreadsheets, word processing programs, and PowerPoint.
3) Please describe your experience in purchasing and inventory maintenance of office supplies.
INFORMATIONAL LINKS
For more information about state employment, visit the following:
Division of Human Resource Management: http://hr.nv.gov
Public Employees Retirement System: http://www.nvpers.org
Public Employees Benefits Program: http://pebp.state.nv.us
More Benefits Information: http://nvjobs.nv.gov/Applicants/EB
REFER A FRIEND
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Email
Direct Inquiries or Correspondence to:
Division of Human Resource Management
Northern Nevada
209 East Musser Street,
Room 101
Carson City, Nevada 89701-4204

TDD for the Hearing Impaired (800) 326-6868
Division of Human Resource Management
Southern Nevada
555 East Washington Avenue,
Suite 1400
Las Vegas, Nevada 89101-1046

TDD for the Hearing Impaired (800) 326-6868


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