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Nevada Employee Action and Timekeeping System
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State of Nevada Announces
An Open Competitive Recruitment for:
ADMINISTRATIVE ASSISTANT 3
APPROXIMATE ANNUAL SALARY -  $36,790.56 to  $53,598.96  PAY GRADE: 27
For more information on benefit and retirement programs, please see the sections below.
In order to receive consideration, applicants must indicate their availability for any work type, travel, and location requirements listed.
JOB INFORMATION
Work Type: A Permanent, full time vacancy
Department: Education
Division: Dept. of Education
Location: Carson, Minden, Gardnerville, Genoa
Job Class Code: 02.211
RECRUITMENT INFORMATION
Announcement Number: 39748
Open to all qualified persons.
Posted 02/11/2020
Close Date: 02/25/2020
Recruiter:
   ANA MARIA ORNELLAS
   Phone: (775)684-0151
   Email: aornellas@admin.nv.gov
Applications accepted for another 0 Days 17 Hrs 55 Mins
The Position
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education.
Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This Administrative Assistant III position with the Department of Education located in Carson City and will provide primary administrative support to the 28 Boards, Councils, and Commissions (hereafter referred to generally as boards) coordinated by the Department, primarily as the assistant to the State Board of Education (State Board) to ensure the efficient and successful preparation and execution of board meetings in compliance with Open Meeting Law. This includes preparing, updating, and tracking multiple iterations of board materials and tracking State Board budgets and ledgers. Under limited supervision, this position will also serve as the Department's primary administrative support to administrative regulations, coordinating workshops and public hearings, and will serve as the subject matter expert on Open Meeting Law and Administrative Rulemaking to Department staff whose roles include assisting boards. This position will assist in creating and overseeing processes to ensure that all agendas and materials are posted in a timely manner and all meeting minutes are accurate and ready for approval in compliance with statutory deadlines. This position will also create and maintain a Department-wide repository of appointment materials for board members and ensure documents are filed and retained according to state retention policies. This position will serve as a liaison with the Governor's office to coordinate and track the status of appointments to board vacancies. In support of the State Board of Education, this position will work with Department leadership to establish and enforce timelines to prepare for State Board meetings, including submitting agenda items, support materials, and talking points. This position will triage incoming requests from State Board members as well as facilitate all outbound correspondence to State Board members from the Department.
Success in this position requires problem solving and performance of specialized duties with an exceptional degree of independence, efficiency, and accuracy. The incumbent must have the ability to multi-task and thrive in a dynamic, fast-paced environment. Excellent interpersonal and communication skills are essential for successful job performance. This position must collaborate courteously with Department staff, other government agencies, and the public in performing the responsibilities. The incumbent must be able to ensure the confidentiality of all materials; must be highly proficient in Microsoft Office program applications (in particular MS Word, Excel, PowerPoint, and Publisher), Microsoft Outlook, and video and phone conferencing technologies. Must have experience completing minutes and be familiar Open Meeting Law. Experience supporting boards and using Smartsheet is desired and typing speed of 100wpm is preferred. The work schedule is Monday-Friday, 8:00 A.M. - 5:00 P.M. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.***

To Qualify:
In order to be qualified, you must meet the following requirements:
Education and Experience (Minimum Qualifications)
    Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.
Special Notes
    This position has a 25% travel requirement.
Special Requirements
    A State of Nevada/FBI background check will be required of the selected applicant.
    This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment.
Additional Position Criteria
    Experience with open meetings, open meeting laws and open meeting law compliance is required.
    Experience creating and editing meeting minutes is required.
    Microsoft Office Suite
    Microsoft Outlook
The Examination
Application Evaluation Exam
The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process.
INFORMATIONAL LINKS
For more information about state employment, visit the following:
Division of Human Resource Management: http://hr.nv.gov
Public Employees Retirement System: http://www.nvpers.org
Public Employees Benefits Program: http://pebp.state.nv.us
More Benefits Information: http://nvjobs.nv.gov/Applicants/EB
REFER A FRIEND
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Email
Direct Inquiries or Correspondence to:
Division of Human Resource Management
Northern Nevada
209 East Musser Street,
Room 101
Carson City, Nevada 89701-4204

TDD for the Hearing Impaired (800) 326-6868
Division of Human Resource Management
Southern Nevada
555 East Washington Avenue,
Suite 1400
Las Vegas, Nevada 89101-1046

TDD for the Hearing Impaired (800) 326-6868
To begin the application process, click on the Apply button. Click Cancel to return to the previous page.



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