APPROXIMATE ANNUAL SALARY -
$43,346.88 to
$63,746.64
PAY GRADE: 31
The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. Generally, salaries start at the lowest level of a step 1 and increase with each year of service to the highest level of a step 10.
For more information on benefit and retirement programs, please see the sections below.
In order to receive consideration, applicants must indicate their availability for any work type, travel, and location requirements listed.
Legal Secretaries perform specialized secretarial duties for attorneys, administrative law judges, and/or hearings/appeals officers including preparing legal documents and correspondence; calendaring; maintaining records; and providing assistance on routine problems and inquiries which are not of a legal nature.
Incumbents function as first-line supervisors who train, supervise and evaluate the performance of assigned staff; assign and review work; and initiate disciplinary action.
The Department of Business and Industry, Attorney for Injured Workers Division, is recruiting for a Supervising Legal Secretary in Carson City. Under general supervision, the incumbent will perform the full range of duties outlined in the series concept and will supervise multiple positions, including Legal Secretaries I/II and one Administrative Assistant I. The incumbent will have full supervisory responsibility for their assigned staff, will oversee workflow, will provide technical assistance, training and support to all staff using knowledge of case management system, and will act as liaison between professional and clerical staff. The Supervising Legal Secretary performs legal and administrative secretarial duties for an assigned attorney. Incumbent must have the ability to initiate work and prioritize while being conscientious to detail. Incumbent will initiate annual archiving of files to State Records Center. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. ***
In order to be qualified, you must meet the following requirements:
Education and Experience (Minimum Qualifications)
Graduation from high school or equivalent education and four years of clerical experience, three of which were performing progressively responsible legal secretarial work; OR one year of experience as a Legal Secretary II in Nevada State service; OR an equivalent combination of education and experience as described above.
Special Notes
An Associate of Science degree with a legal secretarial emphasis is equivalent to one year of legal secretarial trainee experience.
Completion of a legal secretarial diploma program from an accredited business college is equivalent to one year of legal secretarial trainee experience.
The Examination
SUPERVISING LEGAL SECRETARY (02.151) Training and Experience Exam
The exam will consist of a rating of training and experience weighted 100%. It is essential that applications include extensively detailed information with time frames regarding education and experience. Your score will be based on the information provided in your application and your responses to the questions asked below. If there are several parts to a question, answer each part separately. Along with each answer, identify the position(s) and/or training (as described in your application) where you gained the background asked for in the question. Absence of experience/training asked for in a question is not necessarily disqualifying. Failure to answer the questions will result in a score based solely on the application.
Those applicants deemed amongst the most qualified will be contacted by the hiring agency for interview.
1) Describe your experience, including the number of years, supervising legal secretarial staff.
2) Describe your experience, including the number of years, reviewing and formatting legal documents and writing correspondence and reports for management.
3) Describe your experience, including the number of years, with policy and procedure development, accounts maintenance and recordkeeping systems, such as ProLaw, Time Matters, E-Filing, and Excel spreadsheets.
4) Describe your experience, including the number of years, maintaining accurate calendaring of documents and court appearances.
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Direct Inquiries or Correspondence to:
Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
TDD for the Hearing Impaired (800) 326-6868
Division of Human Resource Management Southern Nevada 7251 Amigo St, Suite 120 Las Vegas, NV 89119
TDD for the Hearing Impaired (800) 326-6868
The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.
