ADMINISTRATIVE SERVICES OFFICER 3
- BUSINESS & SUPPORT SERVICES
APPROXIMATE ANNUAL SALARY -
$66,628.08 to
$100,161.36
PAY GRADE: 41
For more information on benefit and retirement programs, please see the sections below.
In order to receive consideration, applicants must indicate their availability for any work type, travel, and location requirements listed.
JOB INFORMATION
Work Type: Permanent, full time vacancies as they may occur
in this geographical location.
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations.
Incumbents function as first-line supervisors who train, supervise and evaluate the performance of assigned staff; assign and review work; and initiate disciplinary action.
This position works within the Department of Education's, Office of Business and Support Services in Carson City. Incumbent leads the preparation of the Department's annual indirect cost application to the U.S. Department of Education and oversees four primary functions: 1) Budgeting: maintaining the budget tracking system; providing bi-weekly budget projections; developing biennial budgets for legislative sessions; developing work programs; providing cash flow projections and grant financial reports; preparing and processing federal grant draws; and providing planning and resource management support to all programs within the Department. 2) Fiscal: payroll duties; purchasing; cost accounting; and accounts payable. 3) Contracts: developing and monitoring contracts. 4) Department Information Technology (IT) Support: purchasing, installing and training of all IT equipment to support staff of the Department; and server maintenance. Additionally, this position participates in the legislative process, including budget building; developing fiscal notes; and providing testimony. The incumbent is also an active participant in the work group that develops and maintains policies and procedures for the Department. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.***
In order to be qualified, you must meet the following requirements:
Education and Experience (Minimum Qualifications)
Bachelor's degree from an accredited college or university in business administration, accounting, finance or related field and five years of professional experience including two years of responsibility for two or more major business operations such as grants administration, contract and lease administration, purchasing and warehouse operations, human resources, Information Technology, or facilities maintenance and construction; and three years of experience formulating, developing and analyzing agency budgets; and fiscal management, one year of which was equivalent to an Administrative Services Officer II in Nevada State service; OR an equivalent combination of education and experience as described above.
Special Requirements
A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items.
This position requires travel up to 25% of the time.
A valid driver's license or evidence of equivalent mobility is required at the time of appointment and as a condition of continuing employment.
Additional Position Criteria
Experience interpreting and applying US Department of Education indirect cost principles and indirect cost proposal requirements is required.
The Examination
ADMINISTRATIVE SERVICES OFFICER
The exam will consist of a rating of training and experience weighted 100%. It is essential that applications include extensively detailed information with time frames regarding education and experience. Your score will be based on the information provided in your application and your responses to the questions asked below. If there are several parts to a question, answer each part separately. Along with each answer, identify the position(s) and/or training (as described in your application) where you gained the background asked for in the question. Absence of experience/training asked for in a question is not necessarily disqualifying. Failure to answer the questions will result in a score based solely on the application.
Those applicants deemed amongst the most qualified will be contacted directly by the hiring agency for interview.
1) Describe your budget experience in the following areas: a) development of a budget; b) justification of a budget; c) implementing and monitoring a budget; and/or d) budget experience involving multi-source funding.
2) Describe in detail your experience managing a program or business operation in the following areas: a) grants administration; b) contracts and leases c) purchasing and warehouse operations; d) human resources e) Information Technology and/or f) facilities maintenance and construction. No points will be given if detailed information on your duties/responsibilities is not provided.
3) Describe your Legislative experience in the following areas: a) developing bill draft requests (BDR's); b) tracking and analyzing proposed legislation; and/or c) testifying before legislature.
4) Describe your supervisory experience to include discipline, performance evaluation and work performance standards for the following types of staff: a) clerical/technical/paraprofessional staff; b) professional staff; or c) supervisors in charge of professional staff.
5) Do you have a Master's degree in Business, Accounting, Finance or related field?
The following additional questions are part of this Recruitment
1) Describe any experience you may have utilizing Data Warehouse of Nevada (DAWN) and its budget status reports.
2) Describe any experience you have purchasing IT equipment such as computers, laptops, communication equipment, servers, etc.
