APPROXIMATE ANNUAL SALARY -
$42,094.08 to
$61,888.32
PAY GRADE: 31
For more information on benefit and retirement programs, please see the sections below.
In order to receive consideration, applicants must indicate their availability for any work type, travel, and location requirements listed.
Legal Secretaries perform specialized secretarial duties for attorneys, administrative law judges, and/or hearings/appeals officers including preparing legal documents and correspondence; calendaring; maintaining records; and providing assistance on routine problems and inquiries which are not of a legal nature.
Incumbents function as first-line supervisors who train, supervise and evaluate the performance of assigned staff; assign and review work; and initiate disciplinary action.
This position works within the Division of Insurance, Carson City office. Duties include supervising two or more Legal Secretary IIs; overseeing the flow of work within the Legal section; providing technical assistance in the preparation of documents; and acting as a liaison between professional and clerical staff. The Supervising Legal Secretary may be assigned to perform the more difficult or complex legal secretarial duties for the unit which may include, in addition to the other duties, direct assignment as legal secretary to the Division's Chief Insurance Counsel. In addition, this position compiles unit statistics; provides training; prepare reports; and may have some responsibility for monitoring office supplies and arranging for archiving and storage of legal documents. This position has a travel requirement of up to 25%. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. ***
In order to be qualified, you must meet the following requirements:
Education and Experience (Minimum Qualifications)
Graduation from high school or equivalent education and four years of clerical experience, three of which were performing progressively responsible legal secretarial work; OR one year of experience as a Legal Secretary II in Nevada State service; OR an equivalent combination of education and experience.
Special Notes
A valid driver's license is required at the time of appointment and as a condition of continuing employment.
An Associate of Science degree with a legal secretarial emphasis is equivalent to one year of legal secretarial trainee experience.
Completion of a legal secretarial diploma program from an accredited business college is equivalent to one year of legal secretarial trainee experience.
The Examination
SUPERVISING LEGAL SECRETARY (02.151) Training and Experience Exam
The exam will consist of a rating of training and experience weighted 100%. It is essential that applications include extensively detailed information with time frames regarding education and experience. Your score will be based on the information provided in your application and your responses to the questions asked below. If there are several parts to a question, answer each part separately. Along with each answer, identify the position(s) and/or training (as described in your application) where you gained the background asked for in the question. Absence of experience/training asked for in a question is not necessarily disqualifying. Failure to answer the questions will result in a score based solely on the application.
Those applicants deemed amongst the most qualified will be contacted by the hiring agency for interview.
1) Describe your experience, including the number of years, supervising legal secretarial staff.
2) Describe your experience, including the number of years, reviewing and formatting legal documents and writing correspondence and reports for management.
3) Describe your experience, including the number of years, with policy and procedure development, accounts maintenance and recordkeeping systems, such as ProLaw, Time Matters, E-Filing, and Excel spreadsheets.
4) Describe your experience, including the number of years, maintaining accurate calendaring of documents and court appearances.
