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APPROXIMATE ANNUAL SALARY -
$33,011.28 to
$48,086.64
PAY GRADE: 27
For more information on benefit and retirement programs, please see the sections below.
In order to receive consideration, applicants must indicate their availability for any work type, travel, and location requirements listed.
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Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education.
-- The University of Nevada, Reno is recruiting for an Administrative Assistant 3 in the department of Civil and Environmental Engineering. This full-time position is open to CURRENT CLASSIFIED EMPLOYEES working within a Nevada System of Higher Education academic institution (UNR, TMCC, WNC, GBC, DRI, UNLV, NSC, CSN, NSHE System Administration) with at least 6 months of continuous, full-time equivalent employment. The incumbent will be responsible for preparing, reviewing, and processing all department travel requests and claims, as well as assisting in making travel arrangements for faculty students and visiting professionals; coordinating and planning department meetings, retreats, board meetings, and special events; preparing employment contracts and associated documentation for graduate and undergraduate students; preparing undergraduate and hourly payroll; coordinating graduate program admissions including maintaining a database of graduate program applicants, using PeopleSoft/MyNevada to determine eligibility, and submitting admissions decisions; preparing class schedules and processing changes, additions, and deletions to class schedules as needed; maintaining student files and assisting students and faculty with academic transactions; compiling data from student evaluations of faculty performance and preparing reports as needed; and other duties as assigned.
-- The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Information regarding campus security, personal safety, fire safety, and crime statistics can be found at http://www.unr.edu/Documents/administration-finance/Police/2013-Annual-Report.pdf . Applicants hired on a federal contract may be subject to E-Verify. The Nevada System of Higher Education is a Federal contractor and is subject to the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA). Applicants are encouraged to complete a voluntary survey to measure the effectiveness of the outreach efforts to veterans. Please use this link to complete the voluntary survey: http://www.surveymonkey.com/s/V3JLHCC
In order to be qualified, you must meet the following requirements:
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Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience. |
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As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. |
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A State of Nevada/FBI background check will be required of the selected applicant. |
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This position requires experience completing hiring paperwork and personnel contracts, and completing payroll documents on behalf of other employees. |
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This position requires experience preparing and processing travel request forms and travel claim forms on behalf of other employees. |
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The exam will consist of a written weighted 100%.
Qualified applicants will be contacted by the hiring agency for interview. |
The following are the number of questions in each category of the exam:
20 - Office Operations and Practices
20 - Following Written Instructions & Reading Skills
10 - Arithmetic
20 - English Grammar, Punctuation and Spelling
15 - Computer Usage
15 - Interpersonal & Customer Service Skills |
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1) Applicants with experience preparing class schedules are encouraged to apply. Do you have this experience? If so, please describe your experience in detail.
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2) Applicants with experience in graduate program admissions are encouraged to apply. Do you have this experience? If so, please describe your experience in detail.
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